Send Emails from Your Own Email via Apollo

How to Connect your Mailbox

1. Navigate to Settings in the left-hand main menu

2. Click Mailboxes at the top

3. Click the Link Mailbox button in the upper-right corner or in the middle 

• Note: Teams on Starter and Basic plans are allowed 1 connected mailbox per user. Teams on Professional and Elite plans are allowed 3 connected mailboxes per user.

4. Enter the email address you want to link - we support Gmail, Microsoft Exchange, Office 365, Outlook, and Custom Server email accounts

If your mailbox uses Gmail then we should be able to recognize that and direct you to your Gmail login, but if not you can still select the correct mailbox type from the following screen:

If your mailbox uses anything other than Microsoft (Exchange, Office 365, Outlook, etc.) or Gmail, then you will need to select the Other option and then provide custom mailbox credentials:

Note: Nylas Mail (our third party provider for non-Gmail email syncs) does not support connecting to accounts via POP / POP3. The vast majority of mail providers that support POP3 also support the newer, better IMAP standard (SMTP is also supported).

How to Set up your Email Signature

We recommend doing this after connecting a mailbox since we automatically copy over the signature from your email account if you have one set up. If you add a signature here before connecting a mailbox, we will NOT replace it with any signature we find in the settings of whatever mailbox you connect.

You can set up a unique signature for each mailbox you have linked. If you configure a signature in both your Apollo App and your connected email account, your Apollo signature will be the one included in all emails sent through Apollo. Emails sent directly from your connected mailbox (outside of your Apollo App) will NOT include your Apollo signature, but they will include any email signature you have configured in your email account's settings. 

• Navigate to Settings in the left-hand main menu
• Click on the Mailboxes tab at the top
• Click into one of your linked mailboxes
• Under Email Signature, you'll see the signature we pulled from the mailbox you connected if you've already done so. You can leave it as-is, delete it, or customize it. We recommend removing links from your signature as a best practice for avoiding SPAM filters when emailing new Contacts (that you haven't emailed before).  
• You can use the icons at the bottom of the Email Signature editor to format text, edit your signature's raw HTML, add links, and add images, respectively

You can also re-pull your signature from Gmail if you have a Gmail inbox linked.

Optional Opt-Out aka Unsubscribe Link

From within Settings > You, you can check the box to Append the following opt-out message after my signature and customize an unsubscribe message/link that will be included on every email you send from Apollo. You can also keep this disabled and manually place an unsubscribe link wherever you like (in your signature or in a specific message) by using the {{opt_out_message}} snippet.

Related Resources:

• Set Sending Limits for your Mailbox
• What Email Service Providers Does Apollo Support for Linked Mailboxes?
• Sendgrid Integration